Hotel Accounts Executive - Amravati (Receivables, Revenue & Banking)

Practic-Alt · Amravati, India

Role: Accounts Executive - Receivables, Revenue & Banking

Company / Unit: Centre Point Hotels – Amravati

Reporting To: Unit Financial Controller 

Experience: Minimum 2 years with hotel accounts

Key Job Roles

1. Daily Revenue Checking

Check daily revenue from rooms, F&B outlet, banquet hall, and lawn events. Match PMS/POS reports with accounting entries.

2. Room Revenue Verification

Verify room revenue, room tariff, discounts, complimentary rooms, house-use rooms, no-show charges, cancellation charges, and allowances.

3. F&B Revenue Verification

Check F&B outlet sales, KOT/BOT control, discounts, voids, settlements, cash/card/UPI collections, and credit transfers.

4. Banquet & Lawn Revenue Verification

Check banquet and lawn event revenue with booking contract, function details, minimum guarantee, extra items, hall/lawn charges, decoration, AV charges, and final billing.

5. Credit Bill Preparation

Prepare credit bills for corporate clients, banquet parties, travel agents, and other approved credit customers.

6. Billing Documentation

Ensure every bill has proper supporting documents such as guest folio, registration card, banquet booking form, function prospectus, approval note, GST details, and signed bills wherever applicable.

7. GST Invoice Accuracy

Check GST number, legal name, place of supply, invoice value, tax rate, invoice date, and invoice series before finalizing bills.

8. Bill Dispatch

Send bills to clients through email, courier, portal upload, or as per client requirement. Maintain a bill dispatch register.

9. Collection Follow-Up

Follow up with corporate clients, banquet parties, travel agents, and other debtors for pending payments.

10. Receipt Entry Posting

Post receipts received through cash, cheque, NEFT, RTGS, IMPS, UPI, card, and OTA settlements against correct customer ledgers.

11. Debtor Ageing Preparation

Prepare debtor ageing and update remarks for overdue parties. Highlight delayed collections to the Unit Finance Controller.

12. Customer Ledger Reconciliation

Reconcile customer ledgers with payment advice, TDS deduction, debit notes, short payments, and advance adjustments.

13. TDS Receivable Tracking

Track TDS deducted by customers and follow up for TDS certificates wherever required.

14. Advance Adjustment

Track room advances, banquet advances, lawn booking advances, and corporate advances. Adjust advances against final invoices after approval.

15. OTA Settlement Tracking

Track OTA receipts, commission deduction, TDS, refunds, short payments, and pending settlements.

16. Daily Bank Statement Checking

Download or review daily bank statements and identify customer receipts, OTA settlements, UPI credits, card settlements, and other deposits.

17. Card Settlement Reconciliation

Match card collection reports with EDC settlement and bank credit. Track MDR charges and short settlements.

18. UPI Settlement Reconciliation

Match UPI collections from Front Office, F&B, banquet, and lawn events with bank credits.

19. Cash Deposit Tracking

Check cash collected from Front Office, F&B outlet, banquet, and lawn events. Ensure cash is deposited into the bank and recorded correctly.

20. Daily Collection Report

Prepare daily collection report showing opening outstanding, billing done, collection received, adjustment, and closing outstanding.