Hr operations & admin executive

About the job

WE'RE HIRING | HR Operations & Admin Executive

Dwij AI Labs builds AI-native engineering teams for companies creating the next generation of AI and Saa S products. With a focus on modern technology stacks, automation, acceleration, and leverage, Dwij AI Labs emphasizes speed, quality, and deep technical understanding. The organization is in a growth phase and is actively building a team to support cutting-edge product development.

We are looking for a proactive, articulate and well-organized professional who can take ownership of HR coordination, Talent Acquisition and office operations

Location: Ahmedabad, Gujarat

Position: HR Operations and Admin Executive

Employment: Full-Time, Work from Office (3pm - 12am)

Experience: 2–4 Years

Salary: Competitive / As per experience

YOUR ROLE

HR & People Coordination

Support recruitment, interview scheduling and employee onboarding. Maintain employee records, attendance, leave and HR documentation. Coordinate joining formalities and employee communication. Assist with payroll inputs and routine HR activities. Support employee engagement and internal coordination.

Talent Acquisition Support

Provide administrative and coordination support across the recruitment lifecycle. Interview scheduling, candidate communication, and reporting support for smooth and timely recruitment operations. Maintain and update applicant tracking systems (ATS) with candidate information Communicate with candidates regarding interview logistics, feedback, and next steps. Maintain process adherence and a consistent candidate experience Customer service orientation with ability to engage candidates professionally and courteously

Office & Administration

Oversee smooth day-to-day office operations. Coordinate with vendors, service providers and external stakeholders. Coordinate meetings, appointments and internal activities. Ensure a professional and well-organized workplace environment.

WHAT WE'RE LOOKING FOR

Graduate in HR, Business Administration or a related discipline 1–3 years of relevant experience in HR/Admin/Talent Acquisition preferred Strong verbal and written communication skills including sentence mastery, vocabulary, fluency, and pronunciation Strong follow-up, coordination and organizational skills Strong email writing skills with clear, professional, and structured communication Working knowledge of Applicant Tracking Systems (ATS) and recruitment trackers Proficiency in MS Office (Excel, Word, Power Point) for tracking, reporting, and documentation Ability to multitask and take ownership of responsibilities Self-motivated, proactive and target-oriented Understanding of recruitment processes and administrative best practices A positive attitude with strong attention to detail

Interested in joining us?

Send your updated CV to:

Subject: Application – HR Ops & Admin Executive

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