Executive Assistant

Opus Global Services India Pvt. Ltd. · India

We are hiring on behalf of one of our clients for this position.

Location: Bangalore

Experience: 2-3 Years

About the Role

We are hiring for an Executive Assistant to support the Chief Executive Officer of a growing organization in Gurgaon. The role will involve managing the CEO’s calendar, coordinating internal and external meetings, handling domestic and international travel, and ensuring smooth day-to-day scheduling.

The ideal candidate should be highly organized, proactive, and dependable , with excellent communication and attention to detail. The ability to anticipate requirements, manage multiple priorities, and take ownership with minimal supervision is essential.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, calls, and daily schedule.

• Coordinate internal and external meetings with clients, partners, leadership teams, and other stakeholders.

• Ensure all meeting details, agendas, participants, locations, links, and relevant documents are coordinated in advance.

• Manage end-to-end domestic and international travel arrangements for the CEO, including flights, hotels, ground transportation, visas, travel insurance, and itineraries.

• Prepare detailed travel itineraries and ensure all travel-related requirements are arranged well in advance.

• Coordinate changes, cancellations, delays, and last-minute travel requirements efficiently.

• Maintain confidentiality of sensitive business and personal information handled on behalf of the CEO.

• Act as a point of coordination between the CEO and internal teams, clients, vendors, and external stakeholders.

• Follow up on meetings, commitments, action items, and important deadlines to ensure timely closure.

• Support preparation and coordination of presentations, meeting documents, reports, and other materials as required.

• Manage day-to-day administrative requirements and ad-hoc tasks for the CEO.

• Anticipate the CEO's requirements and proactively resolve scheduling, travel, and coordination issues.

Desired Candidate Profile

• 2–3 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.

• Strong experience in calendar management and meeting coordination.

• Practical experience handling domestic and international travel arrangements.

• Excellent verbal and written communication skills.

• Highly organised with exceptional attention to detail.

• Proactive, energetic, and solution-oriented approach to work.

• Ability to multitask, prioritise, and manage changing requirements in a fast-paced environment.

• Strong interpersonal skills and confidence interacting with senior executives and external stakeholders.

• High level of discretion, professionalism, and confidentiality.

• Strong proficiency in MS Office, Google Workspace, calendar management tools, and virtual meeting platforms.

• Ability to work independently and take ownership of responsibilities