Procurement & Inventory Management Executive

Smoothmix · Vadodara, India

Job description

Are you someone who loves owning a system end to end, thrives on precision, and is ready to be the person who makes sure the right stock, at the right cost, is always where it needs to be?

At smoothmix, we're not just another company, we're a family, blending creativity, innovation, and community to create the smoothest experience for our customers.

We're looking for someone who's as excited about growing with us as we are about growing with you. If you're looking for a place where every purchase order, every count, and every invoice matters, and you want to own that system end to end, we'd love to meet you!

Company Description

smoothmix is a herbal blend company based in Gujarat, India, focused on providing a smoother, cleaner experience for everyone.

Role Description

This is a full-time on-site role as a Procurement & Inventory Management Executive at smoothmix in Vadodara, Gujarat. You'll own the full loop from raising a purchase order to closing it: selecting and negotiating with vendors, receiving and quality-checking goods, matching invoices before they're paid, and keeping the stock master accurate. You'll set reorder points so no hero SKU ever runs dry, run the cycle counts that catch variance early, and report on stock health so decisions get made before a shortage happens, not after.

Work Timings

Mon - Sat

10:30 AM - 6:30 PM

Qualifications

Strong analytical and numerical skills

Ability to prioritize and multitask effectively

Excellent organizational and time management skills

Bachelor's degree in Supply Chain, Commerce, Business Administration, or related field

3+ years of experience in procurement or inventory management preferred

Key Responsibilities

Demand Planning & Inventory Control

• Set and maintain reorder points, safety stock, and min/max levels for every SKU's raw material, packaging, and consumables
• Run weekly cycle counts against system records and flag variances
• Anticipate volume ramps and pre-position stock ahead of demand spikes
• Maintain buffer stock on long-lead and single-source materials

Procurement & Purchasing

• Raise, track, and close purchase orders against approved requisitions
• Negotiate price, payment terms, and MOQs with suppliers
• Maintain 2+ qualified suppliers per critical material
• Benchmark and consolidate orders to cut per-unit and freight cost

Inbound & Delivery Management

• Receive and verify inbound deliveries against PO for quantity, quality, and documents
• Run quality checks on raw material and reject or quarantine off-spec stock
• Coordinate dispatch timing with suppliers and production
• Raise and track short-supply or damage claims with vendors

Invoicing, Documentation & Compliance

• Match every supplier invoice against its PO and GRN before approving payment
• Verify GST fields, HSN codes, and invoice serials on inbound invoices
• Enter verified purchase and inventory transactions into Tally
• Maintain a filed, searchable archive of POs, GRNs, invoices, and vendor contracts

Reporting & Systems Hygiene

• Produce weekly and monthly stock, consumption, and reorder reports
• Reconcile physical stock to system records monthly
• Keep the stock master, vendor master, and PO tracker clean and current
• Flag stockout risk, cost spikes, or vendor issues early, with a proposed fix

Cost & Continuous Improvement

• Track landed cost per SKU and surface drift that threatens margin
• Document and refine procurement and inventory SOPs
• Rate suppliers on price, quality, reliability, and lead time

Required Skills

Purchase-order management

Vendor negotiation

Inventory control: reorder points, safety stock, cycle counting

3-way matching (PO-GRN-Invoice)

Landed-cost analysis

GST invoice verification

Attention to detail

Listening and questioning skills

Required Knowledge

Procurement and supply-chain fundamentals: lead time, MOQ, safety stock, EOQ

Inventory accounting basics and GST/HSN rules for purchases

Tally and Microsoft Excel/Google Sheets

Familiarity with ERP or inventory software (Odoo, Zoho Inventory, Unicommerce) is a plus

Quality parameters for raw materials is a plus, will be trained internally

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