Executive Assistant to Chief Executive Officer

Company Description NextPUB is a specialized publishing portal managed by Careerantra Solutions, a pioneering organization in India that provides one-on-one, end-to-end academic publishing support. The platform serves members of the academic community, including Vice Chancellors, Deans, Professors, Assistant Professors, and Research Scholars. NextPUB focuses on helping academics navigate the publishing process efficiently and professionally. The organization values precision, collaboration, and high-quality service in advancing academic work. Joining NextPUB offers the opportunity to contribute to impactful scholarly publishing within a growing, mission-driven environment.
Role Description The Executive Assistant to the Chief Executive Officer at NextPUB is a full-time, hybrid role based in India, with flexibility for some work from home. The role involves managing the CEO’s calendar, scheduling meetings, coordinating travel, and handling day-to-day administrative tasks to ensure smooth executive operations. The Executive Assistant will prepare and maintain expense reports, organize documentation, draft and review correspondence, and support meeting preparation, including agendas and minutes. This position also requires liaising with internal teams and external stakeholders, prioritizing requests, and maintaining confidentiality and professionalism in all interactions. The Executive Assistant will proactively anticipate needs, streamline workflows, and help the CEO stay focused on strategic priorities.
Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including managing high-level correspondence and stakeholder interactions.
• Candidates should possess proficiency in Expense Reports and general Administrative Assistance, including documentation, records management, and basic budgeting support.
• Candidates should possess effective Diary Management capabilities, including calendar coordination, meeting scheduling, and travel planning.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong organizational, time management, and multitasking abilities, with a proactive and solution-oriented mindset.
• Comfort with digital tools and office software (e.g., email, calendars, spreadsheets, presentation tools).
• Prior experience supporting senior leadership or C-suite executives is preferred; experience in education or academic publishing is an added advantage.
• Bachelor’s degree in business administration, communications, or a related field, or equivalent relevant experience.