Sr. Administrative Assistant

Ste. Michelle Wine Estates · United States

A Sr. Administrative Assistant job in Paterson, WA is available at Ste. Michelle Wine Estates (SMWE). This role provides comprehensive administrative and operational support to the Chief Operating Officer, including calendar and travel management, meeting coordination, and project tracking. The Sr. Admin Assistant serves as a key liaison across departments, ensuring effective communication, organization, and execution of day-to-day business activities and strategic initiatives. Ste. Michelle Wine Estates is the largest wine company in the Pacific Northwest, and among the largest premium wine companies in the U.S, with roots dating back to 1933. Throughout our 90+ year history, what has remained constant is our unwavering commitment to quality, service to our customers, and connection with our community. We are proud that our award-winning wines farmed in Washington are an expression of all the best things about the Pacific Northwest — the spirit of people, the abundance of the land, and the excellence-driven culture. Our distinctive portfolio of wines, including Chateau Ste. Michelle, 14 Hands, Columbia Crest, Intrinsic, Liquid Light, Northstar, and Spring Valley Vineyard, are enjoyed across the U.S. and distributed in over 100 countries. Sr. Administrative Assistant job responsibilities include:

• Coordinate complex schedules, meetings, and communications for the Chief Operating Officer and Operations leadership team, ensuring effective prioritization of competing business needs.
• Manage all travel arrangements and associated expense reporting for the COO.
• Serve as a key point of coordination between Operations leadership and cross-functional partners, including Winemaking, Supply Chain, Finance, HR, and Commercial teams.
• Capture, distribute, and track meeting notes, action items, and follow-up activities to ensure timely completion of commitments.
• Analyze operational and business data and prepare concise summaries for leaders.
• Screen and direct phone calls, emails, and requests, exercising sound judgment and professionalism.
• Coordinate the review, routing, and processing of contracts, invoices, and other business documents.
• Monitor and track departmental projects, milestones, deliverables, and key deadlines, following up with stakeholders as needed.
• Assist with the planning and coordination of department meetings, leadership events, site visits, and special projects.
• Facilitate communication and information sharing across departments, helping ensure alignment and timely execution of priorities.
• Identify opportunities to improve administrative processes and enhance team efficiency.
• Provide administrative and project coordination support for special initiatives and other duties as assigned.

• Minimum of 5 years administrative experience.
• High School Diploma or equivalent required. Bachelor’s Degree in finance, accounting or other technical field preferred.
• Advanced proficiency with Microsoft Office; specifically, experience creating and working with pivot tables in Excel.
• Experience with Power BI preferred.
• Ability and interest in analyzing data and extracting succinct insights that support leadership decision-making.
• Commitment to excellence and high standards.
• Excellent communication and presentation skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Strong analytical and organizational skills.
• Advanced proficiency with Microsoft Office; specifically, experience creating and working with pivot tables in Excel.
• Must maintain high level of confidentiality.
• History of responsible use of alcohol and other appropriate conduct, as well as fitness to be licensed, permitted, and/or certified by state and/or local regulatory bodies.

• Health Care Coverage including medical, dental, vision & prescription – eligible on date of hire for full-time employees
• Paid Vacation & Holidays
• 401(k) with Employer Match
• Employee Wine Discounts