Global recruitment coordinator - candidate experience & hiring operations

Location: Ahmedabad, India
Work Setup: Hybrid (2–3 days/week in office)
Shift: Monday to Friday, 2:00 PM – 11:00 PM IST
About the Role
We’re looking for a highly organized and proactive Recruitment Coordinator to join our team and play a key role in supporting global hiring efforts. This is a recruitment support-focused position , ideal for someone who enjoys coordination, communication, and working behind the scenes to create a seamless candidate experience.
You’ll work closely with recruiters and hiring managers across different regions, helping keep the hiring process efficient, structured, and candidate-friendly.
What You’ll Be Doing
Own the coordination behind great hiring experiences:
Schedule and coordinate interviews across global teams, managing calendars and logistics end-to-end
Ensure candidates and interviewers have all the details they need for a smooth process
Be the go-to for candidate communication:
Keep candidates informed with timely updates, confirmations, and reminders
Help create a positive and professional candidate journey
Keep recruitment operations running smoothly:
Maintain accurate candidate records in the ATS
Prepare interview materials and support documentation
Assist with reference checks and background verification
Support the full recruitment process:
Track candidates across hiring stages and ensure timelines are met
Coordinate with recruiters, hiring managers, and onboarding teams globally
Assist with job postings on platforms like Linked In, Job Street, and social media
Contribute to recruitment excellence:
Format and brand CVs to client standards
Conduct market research and salary benchmarking
Track referral pipelines and support hiring initiatives
Provide additional support where needed:
Assist with onboarding and basic IT readiness checks for new hires
Handle ad hoc recruitment and operational tasks
Must have skills
1-2 years of experience in recruitment coordination or HR support
Strong organizational and communication skills
Comfortable working with global teams across multiple time zones
Tech-savvy and quick to learn recruitment tools and systems
Experience with ATS/CRM tools (e.g., Job Adder, Hub Spot) is a plus
Proficient in Google Workspace and social media platforms
Detail-oriented, responsive, and able to manage multiple priorities
Willing to work 2:00 PM – 11:00 PM IST shift
Nice to Have skills
Experience in recruitment agencies or outsourcing environments
Exposure to international hiring
Familiarity with global job portals and sourcing platforms