Assistant Manager Purchase

Rashid Latif Khan Group · Lahore, Lahore District; Punjab, Pakistan

• Bachelor's or Master's degree in Supply Chain Management, Procurement, Business Administration BBA/MBA, Commerce, or a related field from an HEC-recognized institution.

Experience

• Minimum 3-5 years of relevant experience in purchasing, procurement, and vendor management, preferably in a healthcare or hospital environment.

Job Description

• Purchase Planning: Coordinate departmental purchase requirements and prepare procurement plans in accordance with approved budgets, operational needs, and organizational priorities.
• Requisition Management: Review purchase requisitions for completeness, specifications, approvals, budget availability, and compliance with applicable procurement procedures before initiating the purchasing process.
• Vendor Sourcing: Identify, evaluate, and develop a pool of reliable suppliers based on quality, price, delivery capacity, service standards, and organizational requirements.
• Quotation Management: Obtain and evaluate competitive quotations, prepare comparative statements, and ensure transparent and commercially sound purchasing decisions.
• Negotiation: Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions with suppliers to achieve optimum value for the organization.
• Purchase Orders: Prepare and process purchase orders in accordance with approved quotations, comparative statements, purchase approvals, and delegated authority limits.
• Supplier Coordination: Maintain regular communication with suppliers and monitor order confirmation, delivery schedules, product specifications, replacements, and pending supplies.
• Quality & Compliance: Ensure purchased goods and services conform to approved specifications, quality standards, contractual terms, and applicable organizational policies.
• ERP & Documentation: Maintain accurate procurement records in the ERP/procurement system, including requisitions, quotations, comparative statements, purchase orders, supplier correspondence, and supporting documents.
• Inventory Coordination: Coordinate with Stores, User Departments, Accounts, and other relevant functions to ensure timely receipt, inspection, and availability of purchased items.
• Cost Control: Monitor procurement expenditure, identify cost-saving opportunities, consolidate purchases where appropriate, and support effective utilization of approved budgets.
• Reporting & Performance: Prepare periodic procurement reports covering pending requisitions, purchase orders, supplier performance, savings, delays, and other KPIs, and perform additional duties assigned by the reporting manager.