Part-Time Staffing & Scheduling Coordinator

i9 Sports - East Columbus, OH · United States

Benefits:

• Bonus based on performance
• Employee discounts

• Build and maintain a year-round pipeline of potential coaches, referees, coordinators, and site managers.
• Post positions on job boards, social media, schools, community groups, and other recruiting sources.
• Review applications and identify qualified candidates.
• Conduct initial candidate communications and interviews.
• Follow up with applicants throughout the hiring process.
• Reconnect with strong former employees and coaches before each season.
• Maintain a pool of qualified backup staff.

• Assist with creating staff schedules across multiple sports and locations.
• Match employees to positions based on availability, experience, qualifications, and location.
• Communicate schedules and assignments to staff.
• Monitor availability and identify potential staffing gaps before they become problems.
• Handle schedule changes and help find replacements for call-offs.
• Maintain accurate staffing and scheduling records.

• Help new employees complete required hiring paperwork and background checks.
• Communicate expectations, pay rates, schedules, and job responsibilities.
• Coordinate training and ensure new employees are ready before their first shift.
• Maintain accurate employee information and availability.

• Maintain regular communication with coaches, referees, coordinators, and site managers.
• Follow up with employees regarding availability and scheduling.
• Track reliability, attendance, and staff performance.
• Identify dependable employees who may be ready for additional responsibility.
• Help create a positive staff experience that encourages employees to return season after season.

• Review upcoming program schedules and registration numbers to identify staffing needs.
• Develop staffing plans for upcoming seasons.
• Begin recruiting well before each season begins.
• Maintain an active pipeline of potential employees even when positions are not immediately open.
• Help ensure every program and location has adequate staffing before opening day.

• Highly organized and detail-oriented.
• A strong communicator who is comfortable talking with applicants and employees.
• Proactive and able to identify problems before they become emergencies.
• Comfortable managing multiple priorities at the same time.
• Dependable and responsive.
• Comfortable using email, text messaging, spreadsheets, and online systems.
• Able to work independently while also collaborating with the Program Director and Site Managers.
• Comfortable working in a seasonal environment where staffing needs can change quickly.
• Someone who enjoys working with people and helping build a team.

• Recruiting or hiring
• Staff scheduling
• Human resources
• Youth sports
• Hospitality
• Customer service
• Event management
• Team management
• Administrative or operations coordination

• $18–$22 per hour, based on experience.
• Approximately 8–12 hours per week during normal operations.
• Additional hours may be available during preseason hiring, onboarding, and major scheduling periods.
• Flexible schedule with the ability to work remotely for many administrative responsibilities.
• Some evening and weekend availability may be required during active sports seasons.

• Having staffing positions filled before the start of a season.
• Maintaining a strong pool of qualified backup staff.
• Completing onboarding and background checks on time.
• Reducing last-minute staffing emergencies.
• Improving staff retention.
• Maintaining accurate and timely schedules.