Project Travel and Logistics Associate (Open to internal and external applicants) Post level NPSA-7 Apply by Oct-24-26 Agency UNDP Islamabad, Pakistan

UN News · Islamabad, Islamabad Capital Territory, Pakistan

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Office/Unit/Project Description

UNDP’s Rule of Law Programme in Pakistan is working to strengthen the rule of law and to ensure equal access to justice and security services, particularly for women and marginalized groups across Pakistan in Khyber Pakhtunkhwa (KP) including the merged districts (MDs), Balochistan, and Islamabad Capital Territory (ICT). In close collaboration with a range of government, rule of law and justice sector institutions, the overall Programme aims to enhance and sustain peace and stability for the longer‑term in Pakistan.

The Programme activities and interventions therefore directly correspond with the government of Pakistan’s strategies and commitments to rule of law and justice reforms, as well as improving the efficiency and effectiveness of institutions to deliver accountable and affordable security and justice services to the public.

The Rule of Law Programme implementation is guided by the following four strategic objectives:

• Policy, legal and regulatory frameworks strengthened to warrant people‑centered, equitable, timely, affordable justice and security delivery to all people with an emphasis on women, marginalized and vulnerable groups, and digital technologies.
• Capacity of justice and security stakeholders (duty bearers) enhanced to deliver inclusive, timely, and accessible services to all people with an emphasis on women and digital technologies.
• Capacity of women, and the most vulnerable and marginalized (rights holders) strengthened to access referral pathways to justice and security.
• Justice and security sector institutional facilities enhanced to deliver inclusive, timely, and accessible justice and security services, through women friendly and gender‑responsive infrastructure development support with an emphasis on flood resilience and green energy.

Against this backdrop, UNDP actions and interventions are aimed at restoring public confidence and service delivery in the formal justice and rule of law sectors through a range of initiatives i.e. policy development and reform, fostering justice and security sector governance, as well as oversight and accountability at an institutional level with emphasis on inclusive and gender‑responsive programming. The overall engagement strategy, therefore, involves both federal and local levels. The Programme is implemented in partnership with the Judiciary, Police, Prosecution, Prisons, Probation and Reclamation, Bar Associations, Civil Society Organizations (CSOs) and the academia both at federal and provincial levels.

Scope of Work

The Project Travel and Logistics Associate will provide dedicated travel, mission, event‑logistics and related administrative support for Rule of Law Programme activities. The Associate will facilitate timely and efficient arrangements for official travel, field missions, trainings, workshops, consultations, conferences and other programme activities in accordance with applicable UNDP policies and procedures.

The Associate will support travel planning and processing, logistical arrangements, travel documentation and claims, participant coordination, service‑provider liaison and maintenance of accurate administrative records. S/he will contribute to smooth programme implementation by ensuring that travel and logistical requirements are anticipated, coordinated and followed through in a timely, accurate and service‑oriented manner.

Under the supervision of theTeam Lead – Programme Specialist, the Travel and Logistics Associate will provide day‑to‑day travel, mission and event‑logistics support for programme activities. The Associate will coordinate closely with programme personnel, operations colleagues, institutional counterparts and service providers to ensure timely, accurate and compliant arrangements.

The Associate will be responsible for the following functions:

a) Coordinate travel and mission arrangements.

• Process and coordinate official travel arrangements for programme personnel, consultants and other authorized travelers in accordance with UNDP travel policies and procedures.
• Support preparation and processing of travel requests, travel plans, itineraries, tickets, accommodation, terminal arrangements and other required travel documentation.
• Liaise with authorized travel service providers and relevant UNDP units to obtain appropriate travel options and facilitate timely issuance and amendment of travel arrangements.
• Support coordination of security‑related travel requirements and ensure that required traveler and mission information is provided to the relevant focal points in a timely manner.
• Maintain an up‑to‑date travel and mission calendar and follow up on pending approvals, documentation and arrangements that may affect planned travel.
• Provide travelers with relevant administrative and logistical information before missions and support resolution of travel‑related issues during implementation, as required.

b) Support travel claims, documentation and financial follow‑up.

• Support travelers in completing required post‑travel documentation and travel claims and check submissions for completeness before further processing.
• Maintain organized records of travel authorisations, itineraries, tickets, boarding passes, claims and other required supporting documentation in accordance with applicable record‑management requirements.
• Coordinate with the Operations & Finance Analyst on travel budgets, advances, claims, reconciliations and other financial matters related to missions and programme travel.
• Follow up on outstanding travel documentation, advances and claims and support timely closure of completed travel actions.
• Maintain travel trackers and provide periodic information on travel status, costs, pending actions and completed missions for programme monitoring and planning.

c) Coordinate logistics for programme events and activities.

• Coordinate logistical arrangements for programme workshops, trainings, consultations, conferences, meetings and other events in collaboration with programme colleagues and institutional counterparts.
• Arrange venues, accommodation, local transportation, participant travel, interpretation, audiovisual equipment, printing, catering and other logistical services, as required and in accordance with applicable procedures.
• Support participant registration, attendance records, travel information, logistical communications and other administrative requirements for programme events.
• Coordinate logistical requirements with designated other team members while ensuring clear sequencing between substantive event planning and logistical arrangements.
• Liaise with vendors and service providers on approved logistical requirements and monitor timely delivery of agreed services, escalating issues to the responsible colleagues where necessary.