Deputy Registrar

Roorkee Institute of Technology (RIT) is a leading multidisciplinary institution committed to academic excellence, innovation, research, and holistic student development. We are looking for an experienced, dynamic, and highly organized Deputy Registrar to strengthen our academic administration and institutional governance. Position Summary The Deputy Registrar will support the Registrar in managing academic administration, general administration, statutory compliance, examinations, student records, university coordination, regulatory documentation, and institutional governance. The ideal candidate should possess excellent administrative, communication, and leadership skills with experience in higher education administration. Key Responsibilities • Assist the Registrar in planning and managing day-to-day academic and administrative operations. • Maintain student records, academic databases, and confidential institutional documents. • Coordinate admissions, enrollment, registration, and graduation processes. • Ensure compliance with UGC, AICTE, PCI, BCI, NAAC, NBA, and other regulatory requirements, as applicable. • Coordinate examination processes, result declarations, and issuance of academic certificates. • Prepare reports, agendas, minutes, and documentation for Academic Council, Board of Governors, and other statutory bodies. • Liaise with universities, regulatory authorities, government agencies, and accreditation bodies. • Support institutional audits, inspections, rankings, and accreditation activities. • Supervise administrative staff and promote efficient office operations. • Implement digital systems for academic administration and records management. • Ensure adherence to institutional policies, statutory regulations, and quality standards. General Administrative Duties • Manage official correspondence, notices, circulars, and office orders on behalf of the Registrar's office. • Maintain institutional files, service records, and centralized documentation with proper record-keeping and archiving systems. • Coordinate with HR for staff recruitment documentation, appointments, leave records, and service matters of administrative personnel. • Assist in procurement processes, inventory management, and coordination with purchase and accounts departments. • Support budget preparation, expenditure documentation, and financial record coordination for administrative functions. • Organize and provide logistical support for institutional meetings, convocations, official events, and visits of dignitaries and inspection committees. • Coordinate with maintenance, security, transport, and hostel departments for smooth campus operations. • Handle RTI applications, legal correspondence, and grievance-related documentation as directed by the Registrar. • Draft MoUs, agreements, and official communication with external partners and stakeholders. • Monitor timelines for statutory submissions, renewals, and mandatory disclosures on the institutional website. • Perform other responsibilities assigned by the Registrar or the Management. Required Qualifications • Master's Degree with consistently good academic record. • Minimum 8–12 years of experience in higher education administration, preferably in engineering or multidisciplinary institutions. • Experience in examination, admissions, student affairs, academic administration, or statutory compliance. • Excellent drafting and communication skills in English/Hindi. • Strong knowledge of higher education regulations and accreditation processes. • Proficiency in Microsoft Office and digital documentation. Preferred Qualifications • Leadership and team management experience. • Strong organizational and problem-solving abilities. • Experience in institutional ranking, accreditation, or quality assurance.