Research Services Administrator

USF Health · United States

The position of Research Services Administrator reports to the Director of Advanced Recognition & Engagement within the Office of the Vice President for USF Research, and is responsible for supporting the administrative functions of three units within the department, which includes Faculty Honors, the Institute for Advanced Discovery & Innovation, and the NSF I-Corps Hub: Southeast @ University of South Florida. Responsibilities include a broad range of administrative duties supporting research, including such matters as researching and recommending new programs and/or revisions to existing programs, establishing and maintaining program standards and eligibility requirements, supporting events, travel and budget management and reporting, developing written communications, and administering other special projects in support of significant long-term and short-term division objectives. This position must maintain extensive knowledge of university, vice presidential area, and departmental policies and procedures, and be able to interpret and apply them to support faculty, staff, and student clients. This administrative and analytical work is directly related to the research mission of the university, requiring the application of discretion and judgment on matters of significance. Minimum Qualifications This position requires a master's degree in an appropriate field of study, or a bachelor's degree in an appropriate field and two years of experience in administrative services. Four additional years of directly relevant and progressively responsible administrative experience may be substituted for the bachelor's degree. Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S. SB 1310: Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310. Additional Information for Applicants This position requires a Level I background check. Hiring salary range: $43,888 - $54,944, commensurate with experience. The primary job responsibilities: Manages the budget for the five programs comprising the Office of Advanced Recognition & Engagement: Faculty Honors, the Institute for Advanced Discovery & Innovation, Florida Inventors Hall of Fame, IGNITE, and the NSF I-Corps Hub: Southeast @ USF Server as a liaison to the Research Operations Finance team for travel and purchasing processes. (40%) Serves as the primary steward of FIHF's CRM and data systems, ensuring accurate information related to partners, inductees, donors, and stakeholders. (20%) Supports FIHF's advancement and revenue-generating efforts by assisting with sponsorship pipeline development, donor tracking, and stewardship activities. (15%) Dedicated administrative support for the NSF I-Corps Hub: Southeast @ University of South Florida, including operational support/logistics, project tracking/documentation, stakeholder communication, travel and expense Provides administrative support for departmental events and outreach. (10%) Performs other duties as assigned.