Executive assistant

Executive Assistant to CMD

Key Responsibilities

1. Logistics & Event Management

Manage the CMD's meeting schedules, travel, appointments and day-to-day logistics. Plan and coordinate leadership meetings, conferences, corporate events, client meetings and other engagements. Coordinate with internal teams, external stakeholders, vendors and service providers to ensure seamless execution of events and travel. Ensure end-to-end coordination, including agendas, venues, travel arrangements, documentation and follow-ups.

2. Stakeholder & Cross-Functional Coordination

Coordinate with multiple internal and external stakeholders on behalf of the CMD to drive alignment and timely execution. Work closely with Cross-Functional Teams (CFTs) across functions such as Finance, HR, Operations, Sales, Marketing, Strategy and Business Development. Follow up on key decisions, action items and strategic initiatives discussed by the CMD and ensure timely closure. Facilitate communication between the CMD's office and various business functions, ensuring effective information flow and coordination. Track critical deliverables and escalate delays or issues to the appropriate stakeholders.

3. Executive Communication

Draft timely, high-quality executive communications including emails, notes, briefing documents, speeches, presentations and internal/external communication. Prepare talking points, meeting briefs and background notes for the CMD. Ensure communication is clear, concise, accurate and aligned with the CMD's requirements. Coordinate with internal stakeholders to obtain information and ensure timely responses and closure of action points.

4. Market Research & Analysis

Conduct market, industry, competitor and business research to support the CMD's decision-making. Analyse industry trends, emerging opportunities, competitive landscape and market developments. Prepare MIS, dashboards, research notes and presentations with key insights and recommendations. Support strategic initiatives through data-driven research and analysis.

5. Macroeconomic, Geopolitical & Financial Intelligence

Track and analyse key macroeconomic, geopolitical, financial and regulatory developments relevant to the organisation. Prepare concise daily/weekly briefs and executive updates for the CMD. Monitor developments in interest rates, inflation, currencies, commodities, government policies, global markets and industry trends. Highlight key risks, opportunities and potential business implications for senior management.

Preferred Profile

Graduate/Postgraduate with 12+ years of total experience and 5+ years as an Executive Assistant to CEO, CMD Office, Promoters or CXO leadership.