Montessori School Office Manager

Ladybird Montessori LLC · United States

Benefits:

• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

• Organized, detail-oriented, and highly effective at managing multiple priorities.
• Professional, approachable, and committed to providing outstanding customer service to families, staff, and visitors.
• A proactive problem solver who takes initiative and works independently.
• Strong communication and interpersonal skills with the ability to collaborate across all areas of the school.
• Comfortable learning and managing multiple technology platforms and administrative systems.
• Flexible, dependable, and committed to supporting the needs of a dynamic school community.

• School Operations: Oversee daily office operations, maintain organized systems, and ensure the smooth functioning of the administrative office.
• Compliance & Safety: Manage DFPS Minimum Standards compliance, conduct campus inspections, and maintain accurate regulatory records.
• Office Administration: Coordinate calendars, communications, office supplies, student and staff records, and administrative workflows.
• Staffing & HR Support: Manage daily staffing schedules, monitor employee timekeeping, and provide administrative support to the Head of School.
• Technology & Systems: Maintain proficiency in school management platforms and support accurate data management across office systems.
• Leadership & Collaboration: Supervise office support staff, collaborate with school leadership, and assist with special projects, events, and fundraising initiatives.
• Family & Community Relations: Serve as a welcoming first point of contact while providing exceptional service to students, families, staff, and visitors.
• Facilities Support: Help maintain a clean, organized, and professional office environment while coordinating with facilities staff as needed.

• High school diploma or GED required; Bachelor's degree preferred.
• Minimum two years of administrative experience in a school, childcare, or similar environment.
• Knowledge of Texas DFPS Minimum Standards or the ability to demonstrate competency during the interview process.
• Proficiency with Windows operating systems, Google Workspace, and Microsoft Office applications.
• Strong spreadsheet creation and data management skills.
• Experience with school management platforms such as Transparent Classroom, Brightwheel, ADP, Canva, or the ability to learn new systems quickly.
• Excellent organizational, communication, and time management skills.
• Experience working with children in an educational setting preferred.
• CPR and First Aid Certification (or ability to obtain).
• Successful completion of all required fingerprint background checks and licensing requirements.
• Physical Requirements: Ability to perform routine office duties, lift office supplies as needed, move throughout campus, and occasionally support classrooms or school operations during emergency staffing needs.

• Health, dental, and vision insurance.
• 15 days of floating paid time off.
• Paid holidays, including Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year's Day, Good Friday, Memorial Day, and Independence Day.
• Tuition discounts for eligible employees' children.
• Opportunities for professional growth and advancement within the administrative team.