Administrative Assistant

Wallace Montgomery · United States

Wallace Montgomery (WM) is actively seeking an Administrative Assistant for immediate employment in our Hunt Valley, MD office to support our growing firm. The qualified candidate will possess a minimum of five (5) years of administrative experience. A knowledge of the A/E industry is strongly preferred as this position will be primarily supporting our Construction Management department.

Essential Functions:

• Manages administrative team and can perform the duties of any person in their department.
• Maintains company sub-agreements in coordination with Partners and Administrative staff.
• Coordinates with others for company functions, retreats, events, and training.
• Works with Marketing and Admin Department with distribution of company announcements.
• Collaborate closely with the Admin Team, our Richmond office and all other WM departments.
• Makes/assists with travel arrangements for Firm Staff.
• Responsible for company shipping needs.
• Manages company letterhead.
• Maintains company phone list.
• Answer phone calls and transfer phone calls as needed.
• Other duties as assigned.

Qualifications

Qualifications:

• BA or BS in Business Administration or related discipline preferred, or equivalent work experience.
• Proficiency in MS 365/Office (Word, Excel, PowerPoint) required
• Deltek Vision experience is preferred.
• Strong organizational and time management skills.
• The ability to meet demanding deadlines.
• The ability to be flexible in responsibilities, follow standards, and pivot day to day as needed to meet shifting needs.