Office Coordinator

CSPDC · United States

The full-time Office Coordinator supports CSPDC staff and programs organization-wide, with a concentration on administrative support, office services procurement and purchasing, meeting scheduling and organizing, communications, and record-keeping. This position supports the areas of human resources, finance and other CSPDC programs in areas such as economic development, environmental services, housing and community health, and transit/transportation. 

Principal Duties and Responsibilities

• Provides office management duties, including supply management and ordering, external IT coordination, building maintenance services coordination and oversight for the primary office with 15 staff and the transit facility building
• Manages office-related service contracts (cleaning, mowing/grounds, snow removal), serving as the primary point of contact with vendors
• As skills develop, takes on expanded responsibility for building maintenance procurement - managing recurring vendor contracts for services such as landscaping and preventative maintenance (with annual renewals and competitive re-bidding roughly every three years), as well as sourcing and hiring vendors for repairs and short-term projects such as gutter cleaning.
• Assists with routine human resources and finance administrative activities
• Helps coordinate and organize meetings, trainings, and events, to include creating meeting minutes, and ability to attend occasional evening meetings
• Identifies improvement opportunities for efficiency and effectiveness of routine office activities and documents procedures
• Supports office-wide and program-specific communications, including websites and reports
• Supports planners with grant/project administration
• Helps prepare and submit required data and reports
• Maintains organization-wide and group-specific contact lists
• Prepares, proofreads and/or edits documents, correspondence, and presentations
• Performs other duties as assigned

Qualifications

• Any combination of education and experience equivalent to a Bachelor’s Degree and 1-3 years of relevant experience 
• Excellent organization and attention to detail
• Adherence to confidentiality of personnel, financial, and personal information
• Experience and ability to prioritize and effectively manage multiple projects simultaneously
• Ability to maintain effective relationships with co-workers and partner organizations
• Ability to work as a member of a team but also independently
• Ability to be flexible when needed, and develop creative solutions to problems
• Proven strong analytical, writing, and communication skills
• Computer proficiency and experience with Microsoft Office products
• Experience with WordPress, Paylocity or similar people management software, and AI platforms

Work is on-site in the Staunton office and occasionally at transit facility in Fishersville. 

For more information about CSPDC and what we do, please see our company profile page or visit our website at cspdc.org.