Business Operations Coordinator

Vishram International Services · Remote, India

Working Hours: 4:00 AM – 1:00 PM CST (Monday–Saturday )

Salary: ₹7,00,000 – ₹9,00,000 per annum

About the Role

We are looking for an exceptionally organized and execution-driven Business Operations Coordinator to work directly with the CEO.

This is not a traditional administrative or project coordination role. You will be responsible for turning ideas into structured action plans, coordinating multiple departments, tracking execution, and ensuring that strategic initiatives move forward without constant supervision.

If you enjoy solving problems, managing projects, following up relentlessly, and bringing order to fast-moving environments, this role is for you.

Key Responsibilities

CEO Project Execution

Convert business ideas into detailed execution plans.

Break large initiatives into actionable tasks and milestones.

Create project timelines and assign responsibilities.

Track project progress and ensure deadlines are met.

Escalate risks and delays before they impact business operations.

Cross-Functional Coordination

Coordinate with operations, finance, HR, marketing, technology, and external vendors.

Ensure teams remain aligned on priorities.

Follow up daily on assigned tasks.

Resolve execution bottlenecks through collaboration.

Process Improvement

Develop and maintain Standard Operating Procedures (SOPs).

Identify inefficiencies and recommend process improvements.

Standardize workflows across departments.

Document new business processes.

Project Management

Manage multiple projects simultaneously.

Maintain project dashboards and progress reports.

Organize weekly status meetings.

Ensure accountability across project owners.

Monitor budgets, timelines, and deliverables.

Business Analysis

Gather operational data and prepare executive reports.

Track KPIs and business performance.

Conduct research for new initiatives.

Analyze opportunities and present recommendations.

Executive Support

Prepare presentations, reports, and business documentation.

Coordinate meetings and capture action items.

Maintain project documentation.

Ensure decisions are translated into measurable actions.

Required Qualifications

Bachelor’s degree in Business Administration, Operations, Engineering, Management, or a related field.

MBA is preferred but not mandatory.

5+ years of experience in business operations, project coordination, PMO, consulting, or business analysis.

Excellent written and spoken English.

Strong organizational and planning skills.

Ability to manage multiple priorities simultaneously.

Excellent analytical and problem-solving skills.

High attention to detail.

Ability to work independently with minimal supervision.

Technical Skills

Experience with some of the following is preferred:

Microsoft Excel (Advanced)

Google Workspace

Microsoft Office

ClickUp, Asana, Monday.com, Jira, Trello, or similar project management software

AI tools such as ChatGPT, Claude, Gemini, or Microsoft Copilot

Data dashboards and reporting tools

What We’re Looking For

The ideal candidate:

Takes complete ownership of assigned work.

Thinks several steps ahead.

Communicates proactively.

Follows up consistently until work is completed.

Can manage senior stakeholders professionally.

Is comfortable working in a fast-paced startup environment.

Learns quickly and adapts to changing priorities.

Maintains confidentiality and professionalism at all times.

Key Performance Indicators (KPIs)

Success in this role will be measured by:

On-time completion of strategic projects.

Percentage of tasks completed by deadline.

Reduction in project delays.

Accuracy and quality of reports.

Timely escalation of risks.

SOPs created and implemented.

Improvement in cross-functional coordination.

CEO satisfaction with execution and communication.

Why Join Us?

Work directly with the CEO on high-impact strategic initiatives.

Gain exposure to multiple business functions.

Be involved in business growth, automation, and process improvement.

Build a career in business operations and leadership.

Opportunity for rapid growth based on performance rather than tenure.

Career Path

Business Operations Coordinator

↓

Business Operations Manager

↓

Head of Business Operations

↓

• Chief of Staff / Strategy & Operations Leader