EA to Director

DGS Translogistics India Pvt Ltd · Jaipur, India

About DGS Translogistics India Pvt. Ltd-

Founded in 2004, DGS Translogistics India Pvt. Ltd. is one of India's fastest-growing Third-Party Logistics (3PL) companies, providing end-to-end supply chain, warehousing, transportation, and integrated logistics solutions to leading national and multinational organizations.

Role Overview

We are looking for a highly organized, proactive and execution-oriented Executive Assistant to the Director who can act as the Director's right hand.

Key Responsibilities

Executive Support

• Manage the Director's calendar, appointments and daily schedule.
• Coordinate meetings, conferences and business travel.
• Prepare meeting agendas, MOM (Minutes of Meeting), and ensure closure of action points.
• Screen calls, emails and correspondence on behalf of the Director.

Department Coordination

• Follow up with department heads on assigned tasks.
• Track project progress and ensure timely completion.
• Monitor KPIs, deliverables and deadlines.
• Escalate delays and provide regular status updates to the Director.

Communication

• Draft professional emails, letters, presentations and reports.
• Coordinate communication between the Director and internal/external stakeholders.
• Maintain complete confidentiality in all communications.

Documentation & Reporting

• Prepare management reports, dashboards and presentations.
• Organize important business documents and maintain digital records.
• Compile business data for decision-making.
• Maintain MIS reports and trackers.

Project Management

• Support strategic initiatives assigned by the Director.
• Coordinate cross-functional projects.
• Ensure execution of management decisions.
• Monitor timelines and deliverables.

Office Administration

• Manage confidential files and executive records.
• Coordinate with vendors, clients and senior management.
• Handle travel bookings and expense reports.
• Ensure smooth administrative operations for the Director's Office.

Required Skills

• Excellent follow-up and execution skills
• Strong leadership and coordination abilities
• Outstanding communication (written & verbal)
• Excellent interpersonal skills
• High level of professionalism and integrity
• Strong analytical and problem-solving abilities
• Ability to work under pressure
• Excellent multitasking capabilities
• Time management and prioritization skills
• High attention to detail
• Ability to maintain confidentiality

Experience

• 3–8 years as an Executive Assistant, Executive Coordinator, Executive Office Manager, or similar role.
• Experience in Logistics, Supply Chain, Manufacturing, Infrastructure or Corporate environments will be preferred.

Ideal Candidate Profile

The ideal candidate is someone who:

• Thinks like an owner.
• Gets work done through people.
• Is highly disciplined and process-oriented.
• Can independently manage multiple priorities.
• Has excellent business etiquette.
• Is proactive rather than reactive.
• Maintains complete confidentiality.
• Enjoys working directly with senior leadership.

If you are highly organized, execution-focused, and aspire to work closely with top leadership in one of India's fastest-growing logistics companies, we'd love to hear from you.

Kindly get in touch with Kanika @ ,