Executive Assistant

Executive Assistant Company: PanScience Innovations Location: Delhi (On-site) Employment Type: Full-time Experience Required: 5 to 8 years About the Company: PanScience Innovations (PSI) is a company that builds and scales cutting-edge deep-tech and AI startups with passionate entrepreneurs. They leverage deep industry expertise, hands-on operator support, strategic mentorship, and a robust network of industry partnerships to transform groundbreaking ideas into scalable, market-leading companies that solve real-world problems. About the Role: This role requires more than calendar management. You’ll work closely with the founders to enable high-quality decision-making, streamline daily operations, coordinate with internal and external stakeholders, and ensure the leadership team remains aligned, responsive, and effective. You’ll be trusted with sensitive information, cross-functional coordination, and high-value communication, playing a critical role in maximizing leadership bandwidth across multiple ventures. Key Responsibilities: Manage complex calendars, scheduling, and meeting coordination across time zones. Prioritize daily tasks and strategic commitments for the founding team. Track key action items, decisions, and follow-ups across multiple ventures. Prepare briefing notes, internal decks, and leadership documentation. Coordinate with internal teams and external stakeholders professionally. Draft, proofread, and manage executive communication and correspondence. Support confidential projects and assist with research or hiring tasks. Handle travel planning, reimbursements, and office-related logistics. Streamline executive workflows through process improvements and tools. Maintain discretion and professionalism in managing sensitive information. Required Qualifications: 5-8 years of experience as an Executive Assistant, Chief of Staff associate, or operations lead to senior leadership in a fast-paced environment Strong proficiency with digital tools (Google Workspace, Slack, Notion, Airtable, Zoom) Excellent written and verbal communication in English; clear, concise, and professional Proven ability to manage time-sensitive workstreams with minimal supervision High emotional intelligence and interpersonal skills — calm, composed, and solutions oriented Preferred Backgrounds Experience in early-stage startups, consulting, VC, policy, or high-growth tech environments Exposure to supporting founders, managing confidential assignments, or interacting with senior stakeholders Demonstrated ability to handle ambiguity, wear multiple hats, and take ownership