Executive Assistant

Green Key Resources · New york, United States

A nonprofit organization in Manhattan is seeking an Executive Assistant to support the Executive Director. The ideal candidate will have 1-3 years of executive or high-level administrative support experience, strong calendar management and project coordination skills, and the ability to handle confidential information in a fast-paced environment. This is a temporary to permanent opportunity.

Hybrid 4 days in office, 1 day remote

M-F 8:30am - 5pm

Pay $33/hr.

Responsibilities:

• Manage the Executive Director’s calendar, scheduling meetings and preparing necessary materials.
• Draft and proofread correspondence, reports, and presentations for various stakeholders.
• Coordinate logistics for board meetings, including setup, communication, and documentation.
• Maintain board records and dashboards using Salesforce, ensuring data accuracy.
• Assist with strategic projects, documenting minutes and action items during meetings.
• Handle financial tasks such as processing invoices and managing expense reports.
• Provide administrative support to the Chief Financial Officer as needed.
• Adapt to evolving responsibilities and support organizational goals effectively.

Requirements:

• Bachelor’s degree preferred, with 1-3 years of relevant administrative experience.
• Proficiency in Microsoft Office, Zoom, PowerPoint, Excel, and Salesforce.
• Strong organizational and time-management skills to handle multiple priorities effectively.
• Excellent written and verbal communication skills for professional interaction.
• Ability to maintain confidentiality and discretion with sensitive information.
• Self-motivated and proactive, capable of working independently with minimal supervision.
• Experience in financial or budgetary tasks is advantageous.